employee information security policy

Freedom of Information Act | Seers Article


The Information Security Policy (ISP) is a set of rules and organisation holds to ensure its users and networks of the IT structure obey the prescriptions about the security of data, which store digitally within its boundaries.

Information Security Policies are created to protect personal data. The protection of their clients’ data is the primary concern of every enterprise, as data is the primary asset of any organisation.

The policy can be as broad as the creators wanted it to be. It can cover every single aspect and term regarding IT security and many other things related to it.

Below are some key elements that an organisation must consider.

Elements of Information Security Policy

1) Purpose

Organisations have multiple reasons to develop such a policy.

  • For the establishment of a general approach to information security.
  • To detect and intercept the misuse of data, networks, computer systems and applications.
  • For the protection of a company’s reputation in terms of its ethical and legal responsibilities.
  • For the observance of customer rights. Also, to provide an effective mechanism to respond to complaints and queries related to real and perceived non-compliance.

2) Scope

The information security policy must address all the programs, data, systems, facilities, other tech infrastructure, users of technology in a given organisation, without exception. Information security policies should also take into account access given to third parties and what the expectations are for those parties.

Objectives of the Information security Policy

If a company wants to compose a well-defined Information Security Policy, it should have clear objectives related to security. It must also possess a strategy so that management can reach an agreement.

Failure to ensure that the Information Security Policy satisfies the above, can harm the business. The security management practices known by a security professional must be included in the documents he is entrusted to create. Because it will guarantee completeness, quality, and workability, and for this reason, this step is significant.

Simplification of policy language smooths away the differences and ensures harmony among management staff. Therefore, vague clauses and expressions must be avoided. For instance, words like “must” express absolute adherence, whereas “should” indicates a level of discretion.

It is expected from organisations to make a security policy to the point. It reflects that policy must not retain redundancy of the policy wordings or absurd repetition of expressions because unnecessary addition of phrases will make the document long-winded and out of sync.

In simple words, too much detailing can hinder the complete compliance at the policy level.

How management views IT security has great importance; it also affects the enforcement of the new rules. Moreover, in an organisation, a security professional must ensure that, as other enacted policies, the ISP has an equal institutional gravity.

However, the organisation may vary in size and structure, hence, policies may differ. Therefore, policies should be segregated to explain the dealings of the organisation.

Information Security protects three objectives of a company:

  • Confidentiality: Data and information must be restricted only to authorised people and should not be disclosed to others.
  • Integrity: Keeping the data safe, accurate, and IT systems operational.
  • Availability: information should be available whenever authorised users require it.

Importance of Information Security Policy

Many organisations download IT policy samples from random websites on the internet. Without giving much thought, they copy/paste the prefabricated material and readjust their objectives and policy goals. While readjusting the ready-made policy, any blunder can make you pay a huge cost for it.

The quality of the ISP depends on you because a high-grade security policy differentiates amongst a growing and successful business.

Improved efficiency, increased productivity, clarity of the objectives, understanding of what data should be secured, identifying the type and levels of security required and defining the applicable information security best practices are the reasons why a company must have ISP.

While winding up, we can say that if you want to lead or grow your company, then you must retain an effective information security policy.

Frequently Asked question

1) What makes a good security policy?

A good security policy carries several factors. One of the most important factors is it should be usable. It is useless to have an ISP in your company, and the employers can’t implement on the guidelines or regulations flagged-up in the policy.

2) What is the purpose of an information security policy?

The Information security policy is a set of rules which a company practices to ensure that users and networks of the IT structure are abiding the prescriptions of data security and data stored within the boundaries of the organisation.

3) What are Information Security Policy and procedures?

The information security policy of a company ensures that every employee who uses information technology within the organisation, comply with its stated guidelines.

4) What are information security policy requirements?

A information security policy is a set of objectives for the betterment of a company. It carries rules of behavior for users and administrators, and requirements for management and system that ensure the security of network and computer systems in an organisation.

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