gdpr employee data audit

GDPR Audit

GDPR audit focuses on the policies and procedures implemented by an organisation to regulate the processing of personal data. The results will manifest whether the monitoring of personal data is caring out through adequate policies and procedures. Another good reason for an audit is to identify and control the risks to prevent data breaches. GDPR audit is an organisation’s processes, systems, records and activities. All these acts are taken out to screen that appropriate policies and procedures are imposed. Secondly, to detect data breaches or potential cyber violation to follow. The assessment and adequacy of internal controls. GDPR also checks that to what extent the principles, policies and procedures are valid and being monitored. It recommends changes in controls, policies, procedures and IT platforms. The stakeholders consent the scope of the GDPR audit, to find an organisation’s data protection risks. Generic data protection issues and data protection policies and procedures are all being dealt with GDPR audit. Moreover, it also estimates the organisation’s processing of personal data to make sure it is implementing with good GDPR practices. Good practices refer to, those principles which are applied to process crucial personal data and to follow the requirements of GDPR.

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A consented audit has several pros,

• Raising data protection awareness;
• Documenting management’s commitment to recognising the value of data protection;
• Independent assurance of data protection policies processes and practices;
• identification of data protection risks with specific recommendations to automate compliance;
• Knowledge sharing with for training and improvements.

GDPR are specifically for “controllers and processers”. A controller deals with personal processing data, whereas, the personal data processing on behalf of a controller is accountability of a processor. Being a processor GDPR requires you to maintain a record of personal data and processing activities. In case of any data violation, you will stand guilty for that act. On the contrary, as long as the processor is involved, you are not free as a controller. Obligations will be imposed on you as well to ensure that has the contract between your and the processer implement GDPR regime. GDPR is only applied to the processing to those organisations which are being operated within the EU.  It is used to the organisations outside the EU only when they offer services or goods to individuals within the EU. The activities, especially processing the Law Enforcement Directives, processing for national security purposes and the individual processing solely for personal/household do not come under the GDPR category.

There are seven salient principles mentioned stated by GDPR

• Lawfulness, fairness and transparency
• Purpose Limitation
• Data minimisation
• Accuracy
• Storage limitation
• Integrity and confidentiality (security)
• Accountability
• These principles should lie at the heart of your approach to personal processing data.

Lawful bases for processing

The legal bases for processing are mentioned in Article 6 of the GDPR. You need to take one of these into consideration while processing personal data.

1. Consent: make sure you have permission to process one’s personal data for a specific purpose.
2. Contract: processing is required for a deal you shared with that particular individual. The reason is the consent they have given you to take specific steps before signing the contract.
3. Legal obligation: the processing is necessary for you to comply with the law (not including contractual commitments).
4. Vital interests: this processing is crucial to shield someone’s life.
5. Public task: this step should not be missed while performing a task in the public interest. It is also vital for official functions, and the task should have a clear basis in law.
6. Legitimate interests: here the processing is imperative for the legitimate interests which you have the third party has. But there is a condition unless you find a rational reason to protect the individual’s data which take the authority of those legitimate interests.

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