There are some expectations and necessities regarding the protection and securing of private data, and the GDPR principles also known as the data protection principles GDPR are very clear. However, many organizations are struggling with implementing a workable strategy to ensure GDPR compliance.
The GDPR principles, however, have developed some fundamental GDPR principles and these should apply to all organisations and businesses who collect, store and use private data, regardless of the size of the organisation.
If you find yourself questioning what are the GDPR principles, then this guide can be very helpful in understanding. These principles can be used as a GDPR compliance template.
These GDPR principles are also known as the DPA act principles of 2018 in the UK. These are 7 data protection principles GDPR compliant companies always uphold. So let’s get into what are the 7 principles of GDPR.
Principle 1: Processing Personal Data Fairly And Lawfully
The emphasis is on personal data being managed in such a way that provides a clear and transparent explanation for those individuals whose data is being collected and managed. Best practice by organisations is to inform individuals before obtaining their data and openly and willingly to clarify the reason why and how data is to be collected and used.
All organisations need to have in place strict policies and procedures to deal with data information requests by individuals and to be able to provide such information in an easy to understand format.
Such data may have been collected from third-party organisations rather than directly from the data subject, and the GDPR audit have an obligatory list of the types of information that should be made available upon request regardless of where the data originated.
Each one of the DPA principles is essential for the smooth compliance and lawful use of information. The fair, lawful processing of data in one of the main principles of what are the 7 key principles of GDPR.
Principle 2: Processing Personal Data For Specified Purposes
It is imperative that organisations have a policy on the collecting of personal data and that personal data is not collected except where it has been provided with explicit consent, and for the purposes, it was collected for, that purpose being specific and known by the data subject.
This is also known as the GDPR principle 2.
Principle 3: The Amount Of Personal Data You May Hold
Many organisations collect and hold enormous amounts of data for various purposes, be it monitoring behaviour, marketing purposes, research and often data may be sensitive.
Regardless of the size of the organisation or the type of data stored, the principle advises that organisations need to evaluate the relevance of the data that stored and that any data held has to be limited to only that required by the organisation for specific purposes.
This is also known as principle 3 among GDPR guidelines.
Principle 4: Keeping Personal Data Accurate And Up-To-Date
Organisations must have a comprehensive policy and procedure for regular reviews to enable GDPR principles compliance with this principle. All personnel will be required to keep and maintain an accurate database of all customer and employee data information.
Principle 5: Retaining Personal Data
According to this principle, data may only be retained for the period that it is necessary for the particular purpose it was collected. To be compliant with this principle, organisations will have to ensure strict control over the retention, storage, and movement of personal data and it would be necessary to draw up a comprehensive list of rules for determining when, and for how long, data may be retained.
For example, in the case of a contract, fulfilled or ceased, between the organization and a client, the original may be retained for a period of, say, 7 years or in terms of a potential legal claim, a length of time that corresponds with any relevant statute of limitation on the bringing of a claim. Also, organisations will have to understand, in the case of a data breach, how a data subject could be identified, hence the requirement for the careful deletion or anonymising of data once retention is no longer required.
Retaining Personal Data is also known as the GDPR principle 5.
Principle 6: The Rights Of Individuals
In line with the desire for transparency, the GDPR principles have expanded the rights of individuals to include the right to obtain from organisations exactly what data is stored about them, how this data is used, to what purposes and where. Organisations now must provide, upon request, a copy of the data in electronic format, free of charge for portability.
Furthermore, the right to be forgotten or the right to erasure is putting more power in the hands of the individual to control how his or her data is being manipulated or stored. Organisations are obliged to ensure GDPR principles compliance and focus on policies and procedures to make sure all personnel are aware of the stages of request handling.
The rights of the individual and their sanctity in the shape of a transparent flow of information are essential as one of the 6 data protection principles.
Principle 7: Information Security
There is no excuse when it comes to protecting and securing the data and the privacy rights of individuals. Security measures are imperative in the implementation of this principle, and to be compliant organisations are required to put in place adequate protection using methods such as data encryption and anti-malware and ransomware software.
Keep only what data is required, keep policies and procedures up to date and in line with the requirements, educate and provide basic 7 principles of GDPR related training all personnel accordingly and ensure all physical areas, hardware, and software have security and protection. Security measures need to be taken against innocent as well as malicious breaches and incorporated within the overall security measures to ensure that all access to data is secure and controlled. The seven data protection principles promote a safe flow and usage of information in the contemporary digital and real world.
These GDPR 7 principles can be concluded here. But, there is more to these 7 data protection principles. This raises the question that how many principles of GDPR are there actually?
The answer to how many GDPR principles are there remain 7 principles GDPR and DPA 2018 principles wise. There is another key ingredient of the GDPR that we are missing here though. Without this ingredient, the information on the GDPR principles explained will be incomplete. So here is one of the things that is considered as the part of the Data Protection Act 2018 principles.
An Exception: Sending Personal Data Outside The European Economic Area (EEA)
First of all, many people ask what are the 8 principles of the data protection act? Here is the answer to that; 8 principles of data protection are a complete misconception. The true answer to the question that under the GDPR how many data protection principles are there will be that the related to the GDPR 7 data protection principles exist. There is an additional clause of the EEA in it which is sometimes considered as a principle as well.
This exception or requirement is considered as the eighth of the eight principles of data protection. The 8 principles of data protection act are just a myth. The 8 key principles of data protection act are really just 7 principles of GDPR data protection. There is no such thing as the DPA 8 principles otherwise.
If you are still looking for the 8 principles of data protection act 1998 explained, then here you go. The data protection act 1998, 8 principles require you to ensure that you are not sending the personal data out of the EEA.
Personal data to be transferred outside the EEA needs to be protected. Within the EU there is deemed to be an “adequate” level of protection allowing for the transfer within the EU, but outside many countries are considered by the European Commission not to have this adequate protection. There is a list of countries that are acceptable which do not include the US. Since the inauguration of the most recent President, any transfers to or from the US should be considered carefully. This is one of the key takeaways from this summary of the data protection principles 2018 for beginners.
Countries who do not have adequate levels of protection such as China, Japan, Brazil and the Middle East and appropriate safeguards will need to be put into place such as the obtaining of explicit and informed consent or by specific and approved contracts with guarantees by way of Model Contract Clauses. Other methods of transferring legally are by the use of Binding Corporate Rules, which allow multinational organisations to transfer data outside the EEA.
GDPR Summary of the Seven GDPR Principles
The Seven GDPR principles are in place to ensure that a clear and transparent process is followed and enables a level of protection and security to individuals, but also a checklist and methodology for organisations to assist with compliance. Safeguarding the individual should be at the forefront of any business that collects, stores and manages personal data.
Ensuring GDPR key principles compliance is an obligation and is not difficult if you are prepared to put in the time and effort that is required.
If you find yourself lost on how many data protection principles are there, then here you go. The EU GDPR is predicated on 7 main principles. The EU GDPR Principles are:
- Lawfulness, fairness and transparency
- Purpose limitation
- Data minimisation
- Storage limitation
- Integrity and confidentiality (security)
So when thinking about what are the eight data protection principles, you must really correct yourself and think about 7 instead of 8.
Upholding the GDPR Law entails upholding these principles in action and in thought. The GDPR Law can not be followed until all of these are safeguarded within an organisation.
The compliance to the GDPR law requires the use of best practices in the industry to ensure that the data being processed, collected, stored and used is all Lawful, fair and transparent. The Purpose of it is limited. There are Data minimisation policies in place. All collection and categorization are accurate. The data is limited in terms of storage time and the security or integrity and confidentiality of the data is maintained.
It is also required of the organisation collecting the data that they are accountable in terms of their collection process, storage and data use stages to the data subjects, law enforcement and proper authorities involved while maintaining proper privacy protection of all of their data subjects involved. This should sum up the data protection 8 principles explained in detail before.
According to the 8 data protection principles UK related businesses must be careful fo all of these. Not doing so can put on risk and under severe scrutiny on failure to comply.
The key eight principles of the data protection act 1998 or the GDPR data protection principles can be upheld through the inculcation of proper GDPR compliance training and the use of an artificial intelligence-powered tool kit that can help throughout the process. In conclusion to how many principles apply to the GDPR, you should know that all of these do plus the exception and basic requirement. All of these principles are also noted as the data protection act 2018 key principles.
So, this summary of the eight principles of the data protection act was helpful enough?
Listen to Article