The lawfulness of your CCTV usage and data processing is contingent on the following requirements:
Small businesses that are in their nubile stages do not focus on the development of standards of procedure. Which is why they face policy loopholes and difficulty in complying to the GDPR Policy. Generating their CCTV policy can be of extreme relevance and potency to them. This is because these businesses can then figure out their standards of procedures, best practices and policy requirements.
Larger businesses formulate contemporary ways to survive the scalability needs of the modern world. As a large business, you may be using surveillance on employees and the operations processes that help in extracting quality in your business performance. However, it is essential to ensure that this doesn’t interfere with the GDPR compliance of your business in any way.
You can create a compliant strategy with the Seers CCTV policy generator in three instant steps:
No, compliance is wiser. Use the CCTV policy template now.
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The CCTV Policy for Organisations can be created with a little help by the Seers CCTV Policy Template. This can ensure that you have access to the prompts and stimulus that is needed for high-quality compliance to the GDPR law and requirements.
CCTV is covered under the GDPR law whereby the recordings contain the visual information that can help in identifying someone or can be associated with a person. There may even be signs of them containing sensitive information. Thus, it falls under the GDPR law to ensure the safe and ethical use of such data.
The CCTV footage may contain data that is classed as personal data. This may include the face, clothing, physical appearance, number plates, discussions and actions among people. The exposure of this information to people may affect the lives of the data subjects. By the sole virtue of being able to identify the subject this is classed as ‘personal data’. Therefore, there are limitations to who can access the data and for what purpose.
Organisations can not go handing out information and data they collect. Under the GDPR law in the EU, it is essential to only allow certain employees access to the CCTV footage that you must be recording. This is because only a few employees are needed to further the purpose of installation of the cameras in the first place. May it be employee productivity surveillance, security recording or any other behaviour monitoring purpose. It can only be shared with employees who may not be able to completely fulfil the requirements of their job without it. These include your security personnel and analysts in some cases.
However, the CCTV footage can be confiscated or requested by the police and other law enforcement bodies in your region. Businesses can hand it over to the officials if asked of them. The use should only be limited to the concern however, no extra information should be handed over to maintain the sanctity of the data.
There is no limit on keeping the CCTV footage. However, if the use of the footage has ended and you may not be in the need of the footage then you can dispose of it. However, the disposal should be final and complete. The company must make sure that the next strategy of the footage is free from any perpetrators or violations of privacy in future.
Under ethical and legal considerations if you are using CCTV, you must show a sign that tells the data subjects that they are and maybe recorded. Furthermore, it is recommended to place the signs close to the cameras to avoid any confusion and help in maximum efficiency.
CCTV comes with rules. You must display a sign that you could be recording the premises. A company must also warn the employees and gain the consent of the individuals in best-case scenarios. In the absence of explicit consent, they must otherwise show the acceptability for the cameras. CCTV policy template can help you in sharing all of this and meet the rules in a proper manner.
Employees may be monitored under the law if the company has obtained a contractual obligation. If employees are unknown to the positioning or use of CCTV cameras then viewing them can be objectionable and even illegal in some cases. Sharing the footage for other purposes than those identified can also be deemed illegal.
According to the GDPR law, watching your subordinates on CCTV is not an offensive act as long as the employees have in some way either consented to it or they have a contractual obligation. However, a manager may only view the footage if it falls under their mandate and helps them fulfil their own job. The footage can not be used for rationing or referencing of matters outside the scope of their work nonetheless.
Recording audio is not permissible under the GDPR. This means that the cameras can not pick up the audio or else it will be considered as the illegal use of power and technology.