General Data Protection Regulation (GDPR) is not simply about introducing organizational and technological policies to safeguard your stored data. Compliance has to be demonstrated too, so for this reason, data security measures are vital.
An Overview of Data Protection Policy GDPR
Policy for protecting data is an inhouse document that a company can reference to check that they are adhering to GDPR practices. It outlines the GDPR criteria to staff and confirms that the company is committed to complying with this.
This policy does not have to offer specific information about how the company will fulfil the Regulation'sdemands, because this will be detailed in the company's procedures. Instead, a policy just has to explain how the GDPR affects the company.
Let's look at data minimization as a case in point. Your company procedures ought to explain precisely how this rule will be observed (for instance, you may insist that whenever data is collected, a document should be produced to justify why it is happening). However, your policy just has to say that the company will adhere to this principle.
The Importance of Data Protection Policy GDPR
An information protection policy serves a few objectives. Firstly, it provides the basis upon which a company can satisfy GDPR rules. In its' existing format, the Regulation is too complicated to be referenced for implementation. It would be totally impractical, for example, to start on the first page and plan your compliance measures as you read through.
Rather, the GDPR should be used as a crib note, splitting the GDPR rules into bite-sized segments that apply to your company.
This leads us to the next objective: ensuring that your employees understand the data protection policy. Don't forget, the majority of people in charge of compliance are not experts in data protection, and will not have studied the Regulation's rules to grasp why they have been included.
Policy for protecting data is the perfect place to explain this, detailing in straightforward language how the GDPR affects staff and what they are obliged to do.
Lastly, a data protection policy proves that companies are dedicated to observing GDPR. GDPR demands that companies produce a policy to "prove that [information] processing is carried out in line with this ruling".
It is vital to be able to prove compliance, as far as regulatory investigations go. If someone claims that a company has failed to protect their personal data, or has not addressed any of their rights in this area, the company will be investigated by the relevant supervisory body.
Policy for protecting data is the first item of proof that the regulator searches for, to determine whether the company respects the concept of GDPR. After this, the supervisory body might judge whether the company fulfilled its' legal requirements. In cases where it did not, the breach was either an error or a more general oversight of the Regulation itself.
A one-off error may result in a minor punishment and a warning to be more diligent going forward. However a widespread failure is virtually certain to result in a substantial fine.