Every business under the GDPR is required to define and display a data retention policy template. This holds true for every business that collects private information about individuals. You can create a quick and compliant data retention policy with the GDPR data retention policy template (UK).This document outlines a simple protocol for the retention of information.

Who needs a data retention policy?

If you have come here through the GDPR audit, then clearly you need one. If however, you have landed here out of curiosity or for a spirit of compliance for your business, then here’s how you find out if you require it:

  • Are you operating, targeting or engaging with people in the EU?
  • Do you operate, target or engage with the citizens of the EU living overseas?
  • Are you dealing with the private information of people?
  • Do you retain information that may be considered sensitive?

If one or more of the prompts make you stop and think, then it is important that you get yourself a data detention policy immediately for instant compliance. Your compliance checklist has many things in it. This is certainly one of those that you can accomplish with a few clicks.

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Creating a data retention policy:

Creating a data retention policy is simple with the template. You no longer need to engage in legal and arbitrage fees. The effort has been minimized with our template. This has been developed with the help of professionals on the subject. You can stay at ease with the automated and intelligent tools that Seers has developed for consistent and constant compliance

The GDPR data retention policy is a great way to communicate your take on the policy matters in formal writing. This document holds quintessential value. It must be thorough, error-free and effective in delivering its purpose.

Allowing a careful review of your data retention policy GDPR compliance can become easy with the usage of our tool. According to the general data retention policy UK, GDPR requires you to define the time period and the disposal strategy within your data retention policy. You can also add more to this. Try the GDPR data retention policy template UK for further assistance.

Steps for the creation:

  • Step 1: Choose the policy you want to create
  • Step 2: Answer the relevant details and prompts
  • Step 3: Refine your policy
  • Step 4: Share and exhibit your policy on relevant platforms

Is document automation reliable?

Document automation can be simple, quick and fancy. You can let it take care of your policy needs. Data retention policy is not going to be the only policy you need. There is a whole list that you need to check if you fall under the jurisdiction of the GDPR law. Document automation process can make this simpler and faster.

  • Produce error free documents
  • Reduce the workload
  • Enhance the efficiency of the generated documents
  • Create comprehensive and effective policies with expert guidance

All Seers products have been developed on the basis of expert guidance of GDPR specialists. This makes them qualitative, based on best practices and up to compliance standards. Your results are now in your control. You have all the resources you need with Seers, be sure to use them fully. The GDPR data retention policy (UK) is one of the documents that you should really automate. Devise your own data retention policy GDPR guidelines will be met, as long as you use our prompts to lead the way.

Once you develop all your policies. These are going to need a revision. As you change your website, processes and information handling procedures, you will need updates. The document automation process enables a quick and simple solution to get all of this done without a bottleneck of resources. Welcome to the world of working smart.

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Announce your policy Requires you to take key decisions
Make compliance easier
Allow employees to know better
Limit your responsibility and effort needed


A Data Retention Policy is a must under the GDPR guidelines. In order to comply you should immediate your the Data Retention Policy GDPR by Seers. This tool has been designed for sensitive compliance and help in creating the policy required to meet the compliance standards as effectively as possible.


How long should data be retained?

Different data can be retained for a different period of time. There is a statutory limit on withholding information when operating under the GDPR law. Here are some statutory guidelines on the data retention policy GDPR recommendations:

Example of data Statutory retention guideline
Records of employees under 18, collective redundancies, job descriptions and contracts, 3 years
Parental leave applicant data 8 years
Tax data and records 6 years
Workplace accident reports 10 Years

Why have a data retention policy?

Having a data retention policy allows better policy enforcement, legal compliance and communication with the employees. This is an important facet in the creation of compliant behaviour within your firm. The GDPR data retention policy outlines adherence to the statutory retention guidelines and the law. This can be a pivotal constituent to compliance.

How do you create a data retention policy? 

Creating a data retention policy requires you to mention the relevant data management and storage procedures. You will need to clarify your usage of data, the period that you may hold it up to, the nature of disposal and more in this policy brief.

How does retention policy work? 

Your retention policy should identify your relationship with the data as a retaining or disposing of one. You need to clarify if you are going to retain the data or keep it. You may also clarify for the periods of time that you will retain this data for and then delete it until when. This policy really clarifies your intention and the time required by you for holding the data.

What is a data retention policy?

The data retention policy outlines your use of data and the time you need it for. You can clarify the time that you will be using this data for in this policy. Furthermore, you may showcase your GDPR compliance with the data retention policy.

When should you delete customer data?

There are different kinds of data that you may delete. You may do so on the basis of different legal requirements and guidelines. The nature of the data will let you know how long should you keep it for and when can you delete it.

What is sensitive personal data? 

The sensitive personal data is the type of data that may affect the lifestyle, life chances or life of an individual upon exposure. This may entail sexual history, biological, medical or genetic history, criminal and financial records, liquidity ratios and racial or minority data. This information may influence the decisions that may be taken related to the person in terms of social, corporate, personal and public affairs.

What is a good backup retention policy? 

Backups are important, but there is a limit to its withholding. You may hold a backup for up to eight weeks. This means any backup of data beyond this time may be deemed unnecessary or illegal. It is rather a waste of resources to hold this data for so long. It is a general practice to delete the data backup after eight weeks. Some even do it on a daily or weekly basis to fuel data minimalism.