In this digital age, electronic signatures are rapidly becoming essential for businesses of all sizes. With electronic signatures, you can quickly and securely sign documents without printing them out or mailing them back and forth. They are mostly used for contracts, legal documents, and other agreements that must be verified or authenticated. Here are the 6 main benefits of electronic signatures:
1. Electronic Signature is Reliable
Electronic signatures provide a reliable way to securely sign documents without having to mail them back and forth physically. The reliability of electronic signatures is due to their encrypted format, which ensures that the signature can only be seen by those granted access.
In addition, digital signatures include several layers of authentication that help verify the identity of the person signing and provide an audit trail so all parties involved can track every transaction and document in real time. This makes it nearly impossible for someone to forge or tamper with any document signed electronically.
2. Independent of Location and Time
One of the greatest advantages of electronic signatures is that they are independent of location and time. This means that documents can be signed from anywhere, at any time. With an esign, you do not have to worry about being in the same place as your signee or coordinating a specific date for signing. All parties can instantly access and sign documents without waiting for snail mail or face-to-face meetings.
Furthermore, this procedure eliminates the usually costly delays with traditional paper processing, such as printing physical copies, scanning them after being signed, and sending them through the post, which could take days or weeks, depending on all parties’ locations. Electronic signatures enable everyone to complete their tasks quickly and efficiently regardless of location. This makes it possible for businesses to close deals faster while ensuring legal compliance throughout every process.
3. Environmentally Friendly Choice
Electronic signatures are reliable and independent of location and time and also an environmentally friendly choice. By using electronic signatures, businesses can reduce their paper usage and carbon footprint. This is because there is no need to print documents or send them by post for signing purposes.
In addition to reducing their carbon footprint, businesses that use electronic signatures also save money on office supplies such as printer ink, paper, and envelopes. Electronic signature services allow companies to store all signed documents in the cloud, which makes it easier for employees to access without having to search through filing cabinets or waste time printing out multiple copies of a document.
4. Improves Productivity
Another great benefit of electronic signatures is that they improve productivity. With an electronic signature, it takes just a few seconds to sign documents compared to paper-based processes, which can take days or weeks. This makes it easier for businesses to close deals faster while ensuring legal compliance.
In addition, electronic signatures save time by eliminating the need to scan and fax documents back and forth. All parties can access, sign and store documents in the cloud with a few clicks. This greatly reduces the administrative work associated with traditional paper-based processes, ultimately improving productivity across the board.
5. Secure
The security of electronic signatures is another one of their main benefits. As mentioned earlier, electronic signatures are encrypted and come with several layers of authentication to ensure that only those who have been granted access can view the document. Furthermore, digital signatures also provide an audit trail allowing all parties to track every transaction and document in real time. This makes it nearly impossible for someone to forge or tamper with any document signed electronically.
6. Cost-Effective
Electronic signatures have become increasingly popular in recent years due to their cost-effectiveness. With an electronic signature, businesses can save money on office supplies such as printer ink, paper, and envelopes while reducing their carbon footprint by eliminating the need to print or send documents through the post for signing purposes. Furthermore, electronic signatures are secure, reliable, and independent of location and time, which makes them a great choice for businesses looking to streamline processes and improve productivity.
Not only do they help businesses reduce costs associated with traditional paper-based processes, but they also help reduce operational costs overall. This is because digital transactions require fewer resources than physical transactions, meaning businesses can save money on labor costs associated with manual processing. Additionally, since all signed documents are stored in the cloud, there is no need for expensive filing cabinets or storage space, reducing overhead expenses.
In summary, electronic signatures are reliable, independent of location and time, environmentally friendly, cost-effective, and secure. They provide businesses with an efficient way to close deals faster while ensuring legal compliance throughout each process step. Moreover, they also improve productivity and reduce the need for office supplies such as paper and printer ink. For these reasons, businesses should strongly consider using electronic signatures whenever possible.
