In this text, you will come across many elements of a GDPR Policy Template. For example, what things it should include, what shouldn’t be included and much more.
The European Union’s General Data Protection Regulation (GDPR) came into effect in May 2018. The motive behind introducing such regulation was to provide data subjects with more control over their personal data.
For GDPR compliance, companies have had to give some thought and handle things more diligently in regards to data protection and privacy.
Providing consumers with transparent and accessible information regarding their personal data is a legal obligation on companies under GDPR. One clear way to do so is to have a comprehensive Privacy Policy.
Companies that don’t follow the rules mentioned under the GDPR are more likely to receive huge fines — not following the rules under GDPR means, providing no structure to governing the data, or managing its security effectively. This can lead to a number of potential breaches.
Well, there is nothing to worry about; compliance is not that difficult.
For GDPR compliance
· Create a GDPR-compliant Privacy Policy.
· Abide by the principles of the GDPR.
· Process your users’ personal information legally.
A Privacy Policy is a way to comply with a key GDPR principle transparency. You compliant Privacy policy must be:
Article 13 (1)(e) requires you to provide information about:
“The recipients or categories of recipients of the personal data, if any.”
Here, you are not asked to provide the name of a company with whom you are sharing the personal data. Instead, you must mention the types of organisations with whom you share your data.
Article 13 (1)(f) of the GDPR requires that you provide information about:
“The fact that the controller intends to transfer personal data to a third country or international organisation and the existence or absence of an adequacy decision by the Commission.”
The third country means if you are transferring data to any country outside the EU. For instance, if you are hosting your site in the US and processing the personal information of EU people through your website, you are transferring it to the third country.
The EU Commission has also declared several countries to have adequate data privacy standards. This enables the free flow of data from the EU to the countries that have been listed.
Article 13 (2)(a) of the GDPR requires that you inform your users:
“The period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period.”
GDPR states you cannot to retain a person’s personal data longer than you need.
6) Give a free choice to your users
When consent is relied upon for the processing of data, you must provide users with a free choice. . When taking consent from the users, you must offer them both options.
Users should positively affirm that they permit you to process their personal data.
7) Easily Withdrawn
Along with being able to refuse, you users should be allowed to withdraw consent, once they get agreed for it.
Article 7(3) of the GDPR says:
“It shall be as easy to withdraw as to give consent.”
Article 13 (2)(c) requires that you make your users aware of “the existence of the right to withdraw consent at any time.”
If you keep your privacy policy updated, you will be able to enjoy many privileges along with ensuring compliance.
Frequently Asked questions
1) Can you write your own privacy policy?
If you do not have the means to write a privacy policy yourself, there are tools like Seers policy generator that can create a tailored policy for you to use. Do not just take a privacy policy template from the internet, as the policies should be specific.
2) Do I need a GDPR Policy?
GDPR requires you to describe your consumers about how you are handling their personal data. If GDPR applies to you, then you must have a GDPR privacy policy.
3) Do I need a lawyer to write a privacy policy?
No, a lawyer doesn’t need to write your Terms of Use and Privacy Policy for your app or website. It’s not compulsory that a lawyer must make your draft policy.
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